Frequently Asked Questions
How do I start a student group?
It takes 5 students to start a student organization. Each student must be registered for 6+ undergraduate credits and 5+ graduate credits. The application to register as a student organization should be on the SALP home page.
^top How long does it take to become a new student organization?
New student groups can register the first two weeks of each term. They need to fill out the application, attend a training, and meet with their adviser. The group will be notified of their recognition status once each step has been fulfilled.
^top What are the differences between an SFC group and an SOC group?
• SFC stands for Student Fee Committee. SFC groups submit an annual budget and receive funding directly from the committee. For more information on the SFC budgeting process go to www.aspsu.pdx.edu
• SOC stands for Student Organization Council. SOC groups recieve a smaller budget (usually less than $3000) or are newer groups. For more information on the SOC budgeting process go to http://soc.groups.pdx.edu/
^top How can an SOC group become SFC?
Student organizations may apply for SFC funds after one year of SOC classification. The student organization needs to go through the SFC budget process the starting in Fall. Go to the SFC website for more information www.aspsu.pdx.edu.
^top How do I spend money of my budget?
Under most circumstances you will fill out an Expenditure Request Form. Fill out the form completely, have it signed by your group coordinator, the SOC coordinator (if needed), and your SALP Adviser. If you have specific questions about your purchase please contact your SALP Adviser or stop by the office (SMSU 119).
^top How does our student group get a code to use the SALP office copy machine?
Submit a Copy Code Request Form to your SALP Adviser's mailbox (located in SMSU 119). Most requests will be processed within one week. Your Adviser will email the copy code to the student group coordinator.
Please note: SOC groups need to apply for a copy code each fiscal year following budget allocations.
^top What kind of equipment does SALP offer to student groups?
SALP has a few items that student groups can check out for use on campus. We have a button maker, hand truck, an art box, poster paints, a push cart, and butcher paper. A student ID is required for ALL equipment checkouts. Please return all items within a four hour time frame so that others can enjoy the resources too.
^top How do we get office/storage space?
Office space is very limited. Only SFC groups are eligible for office space and the process is managed by the SMSU Space Committee.
Long term storage is available in the 5th Avenue Cinema building. Please contact Lori McCullough(lorriem@pdx.edu, 503-725-4452) to schedule an appointment for this space.
^top How much do copies, buttons and colored paper cost?
• Copies on white paper are $.03 per copy per sheet of paper.
• Double-sided copies are $.02 per paper and should be logged on the clipboard above the copy machine.
• Colored paper may be purchased for $.02 per sheet.
• Buttons may be purchased for $.10 per button.
^top How long does it take to get reimbursed?
A personal reimbursement can take one month or longer to process. Please work with your SALP Adviser if you feel it is necessary to request a reimbursment; your Adviser can generally find a more efficient route for the group.
^top What is the basic process of getting a purchase order?
Fill out an expenditure request form at least 7 days in advance. Fill out completely (including vendor tax id). If the form is filled out completely and received in advance, it does not take long to receive one. They can be picked up from Phyllis or Alex.
^top What is the AAA form? What is it used for and when?
The AAA is a funding source for on/off campus presentations. The guidelines and the form can be found in the toolbox section.
^top How do we reserve a room for our student group meetings?
Registered student groups can reserve rooms within the Smith Memorial Student Union at no charge. Room Request Forms should be submitted to your SALP Adviser at least one week in advance. There is no guarantee that a room will be available if submitted later this time frame.
^top What is the process to get a guest parking pass?
Submit a Guest Parking Pass Request Form to your SALP Adviser. Please note: parking passes are restricted to PSU guests who are volunteering their professional services to the student group's event.
^top How do we cater our event from someone other than campus catering?
If a group is providing food from a vendor other than campus catering the group must fill out an Event Food Waiver Request Form and submit it to the Scheduling office (SMSU 116) two weeks prior to the event with your adviser's signature. A photocopy of the vendor's kitchen license and proof of insurance needs to be on file in the SALP Office.
^top How does our student group get a website or email address?
Email your SALP Adviser with any preferred website or email address names.
^top How do we mail items?
To use PSU mail services, you must attach a blue mail card to any outgoing mail. Stop into the SALP office (SMSU 119) to pick one up.
^top
Have questions? Please email leadership@pdx.edu or stop by the SALP office at SMSU 119.
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